Compare the costs.
Then compare the cover.
Put two maintenance quotes on the same annual cost basis. Use consistent VAT treatment and the same fault assumptions for both.
Annual cost comparison
Complete every field in both quotes using your own figures. Leave unknown costs blank and ask the provider; totals appear only when both quotes are complete. Enter 0 for a confirmed nil charge or something already included. If there are no chargeable call-outs, enter 0 in both call-out fields.
Enter both quotes to compare the same annual cost scenario.
Formula: annual fee + (chargeable call-outs × average call-out charge) + separate examination fees + other annual charges. This excludes unentered repair costs, future price increases and differences in cover. Figures are not saved.
Prefer to work offline? Download a blank Excel comparison or blank PDF comparison.
Before choosing, compare these too.
What parts and labour are excluded?
Read both the equipment schedule and exclusions. Check limits, obsolescence clauses, travel charges and return visits.
What does the response commitment mean?
Separate call answering, attendance and repair. Check working hours, entrapment arrangements, escalation and update expectations.
How can the price or term change?
Record the initial term, renewal mechanism, notice deadline and price increase provisions.